McWalden & Bailey offers an exclusive outsourcing solution for the coordination and performance of corporate secretarial services, in monitoring and ensuring compliance with relevant legal requirements. For many years we have been recognized professionals in the provision of corporate secretarial services.
Co-coordinating the operation of the company's formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes; and ensuring that correct procedures are followed.
Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes; and ensuring that correct procedures are followed.
Ensuring that the company complies with its regulation; drafting and incorporating amendments in accordance with the correct procedures.
Maintaining statutory registers.
Updating Company on:
- any changes in the director(s) of a company or particulars relating to director(s)
- changes to a name of director or residential address
- removal from office in accordance with the law or company's regulations
- disqualification from holding office
- annual return
- change of company name
- adoption, alteration and revocation of regulations
- issue of shares
- Any other changes that requires update to Department of Business Development (DBD).
Coordinating the publication and distribution of the company's annual report, accounts and interim statement, and the preparation of the directors' report
Maintaining your company's register ; dealing with transfers and other matters affecting shareholdings; and dealing with queries and requests from shareholders.
Communicating with the shareholders (i.e. through circulars); payment of dividends and interest; issuing documentation regarding rights issues and capitalisation issues; general shareholder relations; and relations with institutional shareholders and their investment protection committees.
Monitoring movements on the register of your company to identify an apparent 'stake-building' in the company's shares by potential takeover bidders; and making inquiries of members as to beneficial ownership of holdings.
Implementation of changes in the structure of the company's share and loan capital and devising; implementing and administering directors' and employees' share participation schemes.
Participating as a key member of the company team established to implement corporate acquisitions and disposals; protecting the company's interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of the transaction.
Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under the Civil and Commercial Code and, if applicable Stock Exchange requirements.
Acting as a channel of communication and information for non-executive directors.
Ensuring the safe custody and proper use of the company seal if provided for in the company regulations.
Sending reminders to you on filing deadlines and compliance matters.